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College Uses Paperless Document Management Software to Reach New Students First
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Written by Jenny Curtis   
Friday, 15 June 2012

Whitman College in Walla Walla now uses ColumbiaSoft’s Document Locator software to eliminate the loads of paper documents in the student admissions process.

This innovative approach will help the college streamline the handling of admissions records. Decision-makers now have faster access to information, and the college is expanding its use of document management software to improve areas in Financial Aid and Accounting.



“Whitman wants to get offers in the hands of students as quickly as possible,” commented Michael Quiner, Director of Enterprise Technology at Whitman College. “Document Locator has taken our admissions review process completely paperless, putting files in the hands of the Admissions Committee right away so that decisions can be made and offers for admission get out sooner.”


At Whitman Admission office student application packets arrive by mail, electronically by email or The Common Application system. The received packets are now converted into the digital document management system. Decision-makers are informed with notifications to begin the review process. The files are instantly available without the need for mailing, photocopying, or overnight shipping. This approach saves both time and money, and in addition, the immediate access to information enables faster decisions.


“Helping one of the nation’s top colleges achieve greater efficiency in the office is truly gratifying,” commented ColumbiaSoft Executive Vice President, David Pogue. “Whitman College is taking the lead and proving that colleges and universities have much to gain from a paperless approach in everything from student files, to facilities records, to academic offices.”


A case study is available online at: http://www.documentlocator.com/downloads/docs/casestudies/cs-whitman.pdf



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